Hiring Lifecycle
Hiring Lifecycle
A comprehensive 10-step process to streamline your recruitment journey from requirement gathering to successful onboarding
1
Requirement Gathering (Client Side)
- Understand client’s hiring needs and role expectations
- Capture detailed job description (JD), required skills, experience level, and budget
- Identify urgency, team structure, and reporting hierarchy
- Align on key success metrics and hiring timelines
2
Requirement Analysis & Validation
- Conduct discovery call with client SPOC / Project Manager
- Validate technical, functional, and cultural fit expectations
- Refine the JD for clarity and completeness
- Get final sign-off on the requirement before sourcing begins
3
Sourcing Candidates
- Internal Database: Check for existing, pre-screened talent
- Job Portals: Naukri, Indeed, Monster, etc.
- Social Media: LinkedIn, GitHub, Stack Overflow, etc.
- Referrals / Network: Employee and professional network referrals
- Freelancer / Contract Platforms (if applicable)
4
Screening & Shortlisting
- Resume Screening: Evaluate based on skills, experience, and role match
- Initial HR Discussion: Fitment, availability, notice period, and compensation check
- Shortlist qualified candidates for technical evaluation
5
Technical & Functional Evaluation
- Internal Assessment / Coding Test: As applicable for technical roles
- Technical Interview: Conducted by internal panel or SME
- Functional/Domain Round: Evaluate business understanding and practical experience
- Provide feedback and shortlist final candidates for client submission
6
Client Submission & Feedback
- Share shortlisted profiles with client (with summary notes)
- Track and collect client feedback
- Revise sourcing or screening criteria if required
7
Client Interview Process
- Coordinate client interview scheduling
- Technical Rounds: Client-side technical evaluation
- Managerial / HR Rounds: Evaluate team fit and soft skills
- Gather status updates and feedback after each round
8
Selection & Offer Management
- Receive client confirmation of selection
- Salary Negotiation: Align candidate expectations with client budget
- Prepare and release offer letter (client or agency-managed)
- Ensure offer acceptance and confirm joining date
9
Pre-Onboarding Engagement
- Maintain regular engagement to reduce offer dropouts
- Conduct document collection and verification
- Assist with background checks if required
- Provide onboarding information and clarify joining logistics
10
Candidate Onboarding
- Support joining formalities and day-one activities
- Facilitate induction / orientation with HR and project team
- Confirm successful handover to client or internal team
- Conduct post-joining follow-up (after 7–30 days) to ensure satisfaction and retention